DAILY A/C GENERATION OF A COMPUTERISED SUB POST OFFICE

DAILY A/C GENERATION OF A COMPUTERISED SUB POST OFFICE
Monday, April 02, 2012 Admin 2 comments
(*generate a computerized daily account)this is not a standard operating procedure for Meghdoot. It is only a step by step guide for the beginners to
1.TREASURY MODULE
Login as—SUPER
Password----ok
--------1)tools-------day begin------yes---ok
2. POINT OF SALE MODULE
Login as—SUPER
Password----ok
--------1)tools-------day begin------yes---ok
--------2)tools-------work allocation---(select) operator------ok------close
Login as—OPERATOR
Password----ok
(do the MPCM work…print of receipt etc…………)
3.SUBACCOUNTS MODULE
Login as—SUPER
Password----ok
--------1)tools-------day begin------yes---ok
Login as—OPERATOR
Password----ok
--------1)bo slip----------documents sent to bo------select BO-----ok---write-----close--ok
--------2)bo slip----------common documents sent-----write-------close-----ok
(FOR SENDING OF CASH/STAMP TO BO)
4.TREASURY MODULE
Login as—OPERATOR
Password----ok
------1)payments-------cash to BO------select BO-----write amount(select deno.)----ok---
finish
5.SUBACCOUNTS MODULE
Login as—OPERATOR
Password----ok
------1)bo slip----------cash bag weight-----select-----ok-----write weight-----ok
------2)printing-------BO Slip--------select BO-----print------yes---------ok
(FOR RECIEVING OF CASH/STAMP FROM BO/HO)
6.TREASURY MODULE
Login as—OPERATOR
Password----ok
------1)reciepts--------Branch office receipt-----select BO----ok---- write amount(select
deno.)----ok---finish
------2)reciepts--------Cash from HO/OHO----write HO name---write amount-----ok----
write amount(select deno.)----ok---finish
7. POINT OF SALE MODULE
Login as—OPERATOR
Password----ok
(do the MPCM work…print of receipt etc………)
(Rebooking of BO items is a must)
-------------1)Treasury-----------submit accounts------ (write the balance at a separate
place)---cancel
-------------2)Treasury-----------Cash entry----ok----write amount (the balance) -- select
deno---ok-----finish
8.TREASURY MODULE
Login as—OPERATOR
Password----ok
---------1)Reciepts--------counters------select--------ok-------close
9. POINT OF SALE MODULE
Login as—OPERATOR
Password----ok
-------------1)Treasury-----------submit accounts------ (if balance is zero) ---print
-------------2)tools----------shift end------yes---------ok
-------------3)reports--------transaction report-------detailed-----select type------print----ok
-------------4)reports--------transaction report-------ePayment----select type---print----ok
Login as—SUPER
Password----ok
------------1)Treasury-------account verification--------select-----ok----ok-------cancel
------------2)tools-------shift end-------yes---------ok
10.SUBACCOUNTS MODULE
Login as—OPERATOR
Password----ok
-----------1)data entry---------BO daily account-----select BO----select date----ok----enter
receipt side----ok----enter payment side--------ok-------yes(see and tally the closing
balance)-----ok
----------2)tools---------BO daily account not received-----Click the BO name---ok
Login as—SUPER
Password----ok
---------1)verification------received from BO-----ok
---------2)verification------sent to BO-----ok
---------3)tools-----------BO error entry------select the CLICKED BO-----yes-----ok
---------4)remittance adjustment-------BO daily account----select BO---enter----ok------------
(if both side equal)----finish-----(if both side not equal)----list-----select amount------finish--
------------finish.
Login as—OPERATOR
Password----ok
---------1)printing-----a)Days figure, b)BO summary SB, c) BO summary General, d) BO
summary transit/advance-------print-------yes--------ok
Login as—SUPER
Password----ok
---------1)tools-------day end------yes------ok
11. SB CASH MODULE
Login as—OPERATOR
Password----ok
--------1)transaction-----savings bank receipts-----select head----write amount------ok
--------2)transaction-----savings bank payments-----select head---write amount-----ok
--------3)cash-------submit account---------(write the balance in separate place)---cancel
(if the balance is positive)
--------4)cash------cash entry------write the amount(select deno)---ok-----finish
12.TREASURY MODULE
Login as—OPERATOR
Password----ok
--------1)receipts------counters---------select-----ok
13. SB CASH MODULE
Login as—OPERATOR
Password----ok
-----------1)cash-------submit account-------------print (if the balance is zero)------cancel
(if the balance is negative)
14.TREASURY MODULE
Login as—OPERATOR
Password----ok
--------1)payments-------counters------SB counter 1—ok-----write amount(select deno)------
ok-------finish
15. SB CASH MODULE
Login as—OPERATOR
Password----ok
--------1)cash------cash from treasurer------select----------ok
--------2)cash-------submit account-------------print (if the balance is zero)------cancel
Login as—SUPER
Password----ok
-------1)verification------verification of accounts-------select-------ok--------ok
-------exit
16.TREASURY MODULE
Login as—OPERATOR
Password----ok
-----------1)receipts------------other receipts(for entering all other receipts)
-----------2)payments----------a)other payments(for entering all other payments), b) Bill
paid, c)pension payment, d)pli payment etc…………..
-----------3)tools---------stamp sales-------enter the total cash received from sale----write
amount (select deno)-----ok------------enter the select the type of stamp-------write the
amount-------ok--------finish.
-----------4)report----------SO daily account-----prepare afresh----single daily account----
screen------check the daily account----------------ok
Login as—SUPER
Password----ok
-----------1)report----------treasurer’s cash book---------select treasurer----------print-----yes-
---ok
-----------2)sub office--------docs and requisitions------write the documents to be sent with
daily account------close-------yes---------ok
-----------3)tools-------------day end-------------yes------ok
--------4)report----------- DAILY ACCOUNT---------prepare afresh--
-------single daily account------print----------yes---------ok.
Copy to be sent to HO:
1) SO daily account
2) All the documents mentioned in the Daily account
Copy to be kept as record:
1) SO daily account
2) Point of Sale submit account
3) SB cash submit account
4) Treasurer’s cash book
5) BO summary set (i.e. a)Days figure, b)BO summary SB, c)BO
summary General, d)BO summary transit, e)BO summary advance)
by Udit Borah, Instructor, WCTC, Tezpur / Courtesy : katiharho.blogspot.com