Dispatch Module Operation stpes

Dispatch Module Operation Steps
Run the Dispatch Module and assure that the Versions is 6.6.2 showing
How to configure your Dispatch Module
A] Go to Master →
Select Supervisor and entered his Password.
Create a User
Entered the No. Dispatch ( in delivery office is 2 and non delivery office is 1 )
Entered the HVMO amount - ( i.e. 399 ) don't change
Bag Type – No Change
Bundle Type – No Change
Due Bag - Click On Add Button and Entered the Bag Name ( i.e. SPCC Mumbai 99 etc. , Pincode, Bag Type, Dispatch No & Office Type
Allot Pin range - If you know the correct pincode range of all India so entered here otherwise leave it blank.
Special Journal - Entered here the Special Journal user name and address.
B] → Tools
Delete deposit article → If articles are found here in deposit and these article is already dispatched from your office, then delete these article, otherwise you don't kept article as deposit, all article should be dispatch.
Upload Special Journal → If any special journal user supplied data from email, CD & pen-drive then select the special journal user, entered the code and select the path of file. → Click on upload for uploading data.
C] Report → Take the various report here.
For Dispatch operation Go to → Operator
Go to Tool → do the Shift begin
Go to Data Entry →
a] Article from other source → Click on Add → Entered here SO/BO articles OR other than SO/BO articles.
b] Special Journal User → Select the Special journal user → Entered Code of Special journal user and Select Type of articles → Entered the Receipt no From – To and click on OK → ( Now one more screen is open ) here u are entered the destination of each article and pincode
Receipt →
a] Receipt from Counter / Special Journal / BOs → Selecte (All other than HVMO ) in fetch from and click on FETCH button. After viewing all articles ensure that all articles are viewed and now click on Select All and finally click on Receive button and click on Close
b] Receipt from Deposit article - If articles found in deposit Select the all article and Receive and close it.
c] Fetch form Postman - Click here and fetch the Postman Beat dispatched articles for dispatch –. (after viewing the all articles) click on Select All → then click on Fetch to dispatch & finally click on Close
Prepare →
a] Auto Sorting → If you entered the all articles pincode during the booking as well as you have entered the correct pincode range in despatch module run this option, otherwise leave it
b] Bundle / Bag → [ Before using this option you ensure that manually you have sorted the
all articles as per destination and if have more than three article to same destination, then
you have prepare the bundle for this destination ]
For bundle preparation → Click on prepare Bundle → Click on New Bundle → Select RB or IB bundle → Entered the Station Name and Pincode and Click on OK → ( Now noticed that the below Search Option is highlighted and In Search option you select All & Click on FETCH button. After viewing the below all articles select the particular bundle article and transfer right side → After viewing bundle articles in right side Click on Select All & Click on Prepare Bundle. Finally close the this screen and follow the same procedure to another bundle.
After preparation all bundles if you want to add the articles in prepared bundle → Go to prepare bundle → and select PREPARED BUNDLE and here you add the article as per bundle list before adding in bag.
Same procedure follow to Speed post. After preparation of Bundle go to directly Report menu → Select Bundle/Dispatch/Deposit List → In Report Type Select Bundle list →
Select Despatch No and Type → Click On Fetch Details and as per the bag wise prepare the report
Now again go to Prepare Bundle/Bag
Here Click on Prepare Bag → In Due bag details select REGB → In bag name selcte CRC Dadar Stg & Click on FIX BAG button. Now noticed here other than BUNDLE other all articles are viewed here. Select the CRC Dadar article and transfer in right side. Now Click on Search By and Select Bundles and Click on Fecth. Now noticed that here all Bundles articles are views. So only CRC Dadar Stg. Bundles are selected and transfer in right hand side → Click on Select All & Click on Prepare Bag. ( i.e. you are prepared here a CRC Dadar Stg with bundles and single single articles )
So... above same steps follows to CRC Dadar All up........
Now again Go to Bag Type → Selecte Parcel → & now same above steps follow to IPD I & IPD IV
After this
again Go to Bag Type → Select Speed → & same same above steps follow for Mumbai SPCC ( domestic ) and Mumbai SPCC ( International ) Here you entered the Bag number for dispatch
For EPP → This bag goes to Mumbai GPO. So, Bag Name select Mumbai GPO and prepare a bag.
5] HVMO list →
a] Prepare HVMO Bundle → Entered the Station name and pincode and Click on OK → Select the Bundle HVMOs → Click on Prepare and Close it
b] Prepare HVMO List → Entered the Station name and Click on OK → Select the HVMOs and bundle as per CRC Dadar Stg and CRC Dadar Stg All Up and click on prepare and close it.
c] Deposit –> Add the articles from deposit menu.
6] Report → Ensure that here your all procedure of dispatch articles is completed then you Go to Report → Select Bundle/Dispatch/Deposit List → In Report Type Select Dispatch list → Select Despatch No and Type → Click On Fetch Details and as per the bag wise prepare the report one by one of REGB, SPEED, PARCEL & EVPP
Then Go to Abstact → in Abstract Type Select REGB Abstract → In Abstract Side Select Both Side and ensure that your abstract is tallied with as per your receiving and dispatching articles .
Same procedure follow to Sped, Parcel & EPP
Finally done the Shift end after Point of Sale shift end